A quick walkthrough of the whole toolkit — from wiring up your company to sending your first invoice — plus answers to the questions drivers actually ask.
Do these once, in order. Everything else in HaulKit builds on top of them.
The long version, grouped by what you're doing. Skim it or read it end to end.
When you first create an account, set up your company by going to Profile → Company Settings and entering your DOT number. HaulKit will look it up and auto-populate your legal name, address, MC, and contact info from the FMCSA.
Then enter your billing email — this is used as the reply-to on every invoice and tracking email your broker or customer receives. Double-check it before you send anything out.
Head to the Cost per Mile calculator and fill it out completely — fuel, insurance, truck/trailer payments, maintenance, permits, tolls, driver pay, and any fixed overhead. This one number powers everything else in the app.
Once your company and CPM are set up, every other tool functions correctly.
Use your current location as the start point, then enter the pickup city/state, delivery city/state, and the broker/shipper rate. Submit and HaulKit returns three numbers:
You can save the quote if you want to come back to it or compare against another load.
The TMS side is pretty basic on purpose. Upload a rate confirmation PDF and the system parses it and builds the load automatically — broker, pickup, delivery, rate, reference numbers, all of it.
Once you submit, choose your tracking frequency and hit Start Tracking. HaulKit gives you a public tracking link you can send to your customer or broker so they can watch the load in real time without an account.
As you progress the load status (dispatched → at pickup → loaded → at delivery → delivered), HaulKit sends email notifications to your broker automatically. If location sharing is enabled, your current position also shows on the live tracking page.
Once the load is delivered, upload any additional documents — signed BOL, POD, lumper receipts, scale tickets — right on the load page. Then click Send Invoice and HaulKit emails the invoice and paperwork bundle directly to your customer from your billing email.
A QuickBooks sync is on the roadmap so these loads can flow straight into QB — coming soon.
Truck stops, rest areas, and driver-reviewed spots near you or along your route. Tap a spot for amenities, reviews, and directions.
Snap or upload receipts and log them by category (fuel, maintenance, tolls, meals). Month-to-date totals so you know where your money is going.
Current conditions, hazards, and road alerts for your location or along your planned route. Location has to be enabled.
A daily feed of freight industry headlines — rates, regulations, carriers, and market moves. Tap to read in-app.
Load status changes, tracking updates, and important alerts. Control which ones you get in Profile → App Settings.
The stuff drivers ask us most. Missing something? Email support and we'll add it.
You're one of the first drivers on HaulKit. If something breaks or feels off, email us — we usually reply the same day.